Every head has authority to get the work done through departmental members. After grouping the activities into various depart­ments, each department is put in charge of a manager who undertakes the responsibility of achieving the de­sired results. The whole work is to be divided into smaller activities so that duplication is avoided and work can be completed as per the organisational objectives. Determining total workload of the organisation is the first step in the process of organising. Thus, in this case the function of advertisement is the key activity which requires the utmost attention. Delegation of authority must be commensurate to the duties and responsibilities assigned. Share Your PDF File The departmental head delegates responsibility and authority related to departmental activities to members of his department. Organising is an important function of a manager. Example – Every school has departments for each subject like Mathematics department, English department, Languages department etc. Assigning Work, Responsibility and Authority: 6. Example – The teachers working in a department must know that they have to take instructions from and report to the head of the department. This grouping or combining of activities is called departmentation. However, in today’s complex organisations, this principle is hardly followed. Once the activities have been identified, they have to be grouped into units and each group is placed under the charge of a manager. It also shows the span of management or the span of control — how many subordinates work for each manager (As we shall see later, the span refers to the number of subordinates reporting to one superior. On the basis of types of products – In this case, activities are grouped into different departments on the basis of products manufactured by the organisation. Secondly, it makes the final decision on the span of control (the number of subordinates under the supervision and direction) of each manager. Determining the Work Activities Necessary to Accomplish Objectives 3. 1. For example, if the organisation wants to export goods, it should determine the nature and type of goods to be exported, the sources from where raw material will be obtained, countries where goods will be exported, co-ordinate with foreign buyers etc. Departmentally Organising the Activities: This step requires the manager to combine and group similar and related activities of the company into units or depart­ments. 2. Our first step within strategic planning begins with organizing the process. On the other hand, the purchase manager will get orders from the General Manager and will be responsible to him. After dividing the various activities into different departments and sub-departments and having determined the activity that each individual is expected to perform, his responsibility is fixed. It not only establishes authority relationship but also provides a system of communication. Now that you’ve pinpointed your problem area, Keusch recommends easing into the decluttering process by starting with what you can see. In addition, 1 really should focus on obtaining the intellectual information all the time. Coordination in the organisation is essential for better performance of employees as well as for the timely achievement of organisational goals. Perhaps you also use your kitchen table as a homewor… These departments can be either functional or divisional where in functional departments are related to common functions grouped into one department or divisional departments are created for businesses on the basis of either types of products, geographical location of the business or the targeted customer groups. Ask yourself this question: Is it a multi-purpose space? While authority and responsibility moves downward in the scalar chain of command in an organisation, accountability moves upwards. 4. You need to determine specifically how you want this space to serve you so you’ll know what things ultimately belong in that space. People are employed in each department and work is allocated depending on the competencies and skills of each employee. In short, “the organisation process, like all managerial functions, is ongoing. Establishing the basic department design for the organisation structure. This process is called departmentalisation. This will ensure overall control over the working of all departments and their coordinated direction towards the achievements of predetermined goals of business. The delegation of authority is responsible for creating subordinate- superior relationship. For example, if strategic planning is new to the organization, then we want to proceed slowly. a. Organising is supposed to create the new structure and relation­ships and modify the old ones. There are four parts to the management process: planning, organizing, leading/ directing, and controlling. Differ­ent levels of management (such as the lower level, middle level and the top level) are established in the organisation — from bottom to top. Organizing (4–6 months) Perhaps the most critical step in the process, organizing entails proactive recruitment to ensure that a diverse and representative cross-section of the community is actively involved in the process. 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